Meeting Minutes – November 17, 2009

Attendance:

Brenda Tsang, Iris Winstanley, Kirsti Sheerhan, Leslie Bigos, Carol Lawrence

Director’s Update - Vince Caruso

• PTSA Grant for Harmony Director
  • PTSA awarded a grant for Harmony Director.
  • Carol Lawrence to write a Thank You Note; Leslie Bigos to take photographs.
• Instrument Purchases
  • The Booster board voted that Mr. Caruso should order the instruments on his "wish list" since the wreath fund raiser has been so successful.
  • Discussed Mr. Caruso having the students show the new instruments at the next concert as a Thanks for the support.
• Football Play-offs
  • The Band will not be playing at the next football game due to the Northshore Jazz Festival. If the football team progresses, the band will not play Thanksgiving weekend.
• Basketball Plans
  • Three bands have been formed and each student will be only required to attend basketball games on two occasions.
• All-State
  • Two students have been selected for All-State -- Brian Lawrence & Nolan Tsang. Discussed ASB funding of these students.
  • Vince is working to confirm what ASB amount the ASB will subsidize the students. Vince to communicate with Tsang and Lawrence families about subsidy.
  • Fees need to be paid by Dec. 10
• PLU Honor Band
  • The following students will be attending PLU Honor Band: Nikki Greene – tuba, Hannah Johnson – bassoon, Sarah Hillier – bassoon, Adam Winstanley – bass clarinet.
  • PLU Honor Band is January 8 & 9, 2010.
  • Jazz Club - Is ongoing
• Winter Concert - Dec 16
• Jazz Band - may travel to No. Colorado University for Jazz festival.
  • Currently trying to find ways to reduce costs of 1.) ground transportation while in Colorado 2.) checked luggage fees.
  • Hotel rooms reserved, airfare reserved.
  • Informational email to be sent to jazz band parents early next week.

Fundraising - Wreath Sale Recap - Brenda Tsang

• Delivery - Nov 20th
• Volunteers lined up for delivery.
• We need to recruit a fundraising chair this year.
• The fundraiser earned approximately $4,361 profit this year including donations.
• The generosity of Erin Fleck was greatly appreciated by the Board.
• The Board voted to streamline the fundraiser for next year and only sell wreaths which makes the process simpler for the students and volunteers.
• The Board agreed that the wreath delivery should take place before Thanksgiving break.
• The Board agreed that we would like to partner with Erin Fleck next year on the fundraiser.

Treasurer Report - Iris Winstanley

• Iris moved the checking/saving accounts to 1st Mutual. 1st Mutual supports various community groups, has no fees, more interest and better service than current bank.
• New checks have been ordered and Leslie Bigos added as a signer.
• Audit controls - Kirsti Sheeran to audit last year's books.

Bell Jazz - Kirsti Sheeran

• Discussed sponsorship packets for winter concert, Kirsti to check with Peggie.
• Kirsti to confirm committee chair assignments and volunteer needs.
• Kirsti to meet with Mr. Caruso regarding the planning.
• Kirsti to plan a Bell Jazz planning kick-off meeting.

Review Action Items & Next Meeting  Date

Next Meeting scheduled for December 8th @ 7:00PM  needs to be changed due to conflict with Chinook concert. Dates floated are Dec. 1, Dec 9 and Dec 14.