Meeting Minutes – October 13 , 2009

Next Meeting: November 17, 2009 @ 7:00 pm in the band room.

In Attendance: Carol Lawrence, Brenda Tsang, Vince Caruso, Leslie Bigos, Iris Winstanley, Ann Gose, Pauline Zealey, Shannon Mora

Vince presented the instrument "wish list" of instruments he and equipment he would like to order based upon a successful fundraiser. Vince got two bids for these instruments and Kennelly Keys, a local music store, provided a very competitive bid with significantly lower prices. The trombones are the highest priority on this list and the Harmony Director will be a very useful teaching tool for Vince. These include:
- 4 Yamaha YCL-250 Clarinets @ $449 = $1796 + tax
- 3 Yamaha YSL-445G Trombones $999 = $2997 + tax
- 1 Ibanez AG95D "Jazz" Guitar (w/hard case) @ $499 = $499 + tax
- 1 Roland JC120 Guitar Amp @ $895 = $895 + tax
- 1 Yamaha "Harmony Director" @ $1113

3 groups for Basketball Games - Vince has floated the idea to the band students of dividing them up into 3 equal groups for basketball games (Blue, gold and white). The advantage of this would be that each student would only have to play on two evenings instead of 3 or 4. It would also provide a balanced instrumentation for the games.
Senior band members recognition at Senior football night - the board agreed that senior band students do not need recognition at the final football game as we recognize our seniors at the "Awards" concert.
Chinook jazz night in Chinook cafeteria - The Bellevue High PAC is not available for the Jazz Night but Todd Mahaffey agreed that the Chinook Cafeteria would be an appropriate venue for the Jazz Night in the Spring. It will be more comfortable temperature-wise and will fit the size of audience that we expect.
All-State/All NW Auditions - 8 students participated in auditions with 11 audition tapes made for both all-state band and all-state jazz band.. The students will know if they were selected right before winter break.
PLU Honor Band - Vince Caruso nominated 6 or 7 students for this band which will be held January 8 & 9.
Jazz Club will begin October 29th on Thursdays between 2:45 - 3:45. Students that did not make the Jazz 1 band are invited to participate in the club as well as others.

Greenery sale - Brenda Tsang as launched this year's greenery sale. There are prizes such as Jamba Juice, iTunes cards, etc. as incentives to students. Orders are due November 3rd for prizes but orders will be accepted until November 9th. Orders will be delivered November 20 @ 2:45. Discussed volunteer needs.
Discussed Reachingyourgoal.com and other fund raising ideas including direct solicitation.
Carol Lawrence to draft a sample direct appeal campaign letter.

Annual projected budget - Iris Winstanley presented this year's budget with comparisons to last year's actual budget. It looks like we are in good shape to purchase new instruments which is a total of $5,447.
Audit controls - The board discussed the need for an "auditor" who will audit the band finances twice a year. We agreed that this is necessary and we will seek to find an individual to fulfill this role.
Leslie Bigos to be added as 2nd signer on the band checking account.

Pizza feed - Kirsti Sheeran organizing.
Photos - Band photo will be taken in the PAC and coordination with Mr. Kline and custodial staff has been made.
Discussed volunteer needs for providing water/snacks 3rd quarter.
Discussed volunteer need for transporting ponchos to downtown park as rain is predicted.

Band Night - discussed need for greeters and water/snack volunteers for Band night when Chinook joins BHS.
Fall concert - discussed whether we need to have greeters for this event.

Judges hired - Vince has hired Dave Glenn (Whitman), Dave Jarvis (Washington State), Dave Joyner (PLU) and Tim Libby (Colorado) to judge this festival.
Travel arrangements - we may 1 or 2 judges that will be flying. Travel arrangements can be made later.
The PLU band will probablly perform at the Bellevue Jazz Festvival

Year book - discussed trying to extend the deadline for the band pages and discussed getting each band represented in the book
Publicity Plan - Carol Lawrence has drafted a publicity plan. One article has been sbumitted and is running in the Bellevue Reporter regarding the bands performance at the homecoming parade.

Partnership with Safeway - Safeway would like to partner us for catering for jazz festival, homecoming, etc.
Great Basin Jazz Camp -- http://www.greatbasinjazzcamp.com/ - director of this camp spnet a day with Vince Caruso this year.

Next Meeting November 17th