November 5, 2012
Band Booster Meeting
Bellevue High School Band Room
7-8 pm
Attending
·
Edd George, Band Director
·
Tracy Mahoney, Co-President
·
Ali Scego
·
Linda Mui
·
Barbara Dryfoos
·
Anne Gose
·
Dae Eckerman
·
Julia Graham
·
Kate Ahrens, Co-President
·
Danya Hill
·
Natalie Littrel
·
Carol Nako
·
Stephen Clark, Secretary
·
Hyun Bae
·
Kim Irwin
·
Jodi Weaver
Started on time.
Introductions –
we introduced ourselves, our kids and the instruments they play
October Minutes – motion to approve, seconded, approved
unanimously
Edd George,
Director’s Update
·
Charms – shared his use of the tool and interest
in promoting it to students and parents
o
The central place to track, schedule and
volunteer for band events at BHS
o
Student ID
number is the password to get in
o
People can subscribe to BHS public calendar from
this site – integrates with your own online calendaring
o
Concert Band, Wind Ensemble, percussion, upcoming concerts and rehearsals
§
Playing tests have begun
§
Tutorials to precede Dec. concert
§
Appropriate dress required
o
Eastshore Jazz Festival at Cedar Crest High
School was successful for Jazz 1 & 2
o
Next Thursday – Jazz 1 concert at Sammamish HS
at 7:30, free
§
Natalie
to announce in Blast
o
Edd recently sent new Jazz schedules to families
– check email
o
Disney Trip – best pricing still being worked on
§
Determining if families are going to return with
band on same flight or will make other travel arrangements – please let Edd know
§
Form due date extended
§
Form can be found in CHARMS
Homecoming - Julia
Graham
·
Alumni marched in the parade, attended the game,
then off to Rock Bottom
o
Last year big turnout – this year smaller but
great time had
·
Wants Alumni to enjoy themselves when returning,
wants to increase attendance
·
Some feedback on attendance
o
Create more ways to be involved
o
Ideas:
§
Idea: more playing during game; more ideas
sought – please see Julia
§
Idea: include alumni in CHARMS database – give them an improved
opportunity to interact
§
Post card mailing sent with enough time to
generate more interest in Homecoming
§
Facebook page currently is the gathering place
and that is working very well
§
Feedback from kids is that they seem to like it
Committee
Chairs/Volunteers
·
Natalie Littrell has volunteered to be our
Publicity Chair – thank you
·
Still need Volunteer Coordinator – thanks to
everyone who has volunteered
·
Next year’s Summer Social event coordinator
o
Danya and Kim volunteered - thanks
·
PAC piano fundraiser – on hold for now – move to
next year
o
Bigger effort to involve more groups
Treasurer’s Report
·
Kevin absent but Kate gave update
·
Secure system in place to deposit, track, and
review
·
Last month approved budget – to post on Charm
for parents
·
Square reader/swiper – investigating for use at
concerts
o
Kim offering up hers to use
o
Cannot get lower rate as a non-profit – but
convenience factor is great
§
Fee is 2.7% of transaction
§
Expect to sell more as a result of its use
o
PayPal fees will soon be lowered for online
donations
Fundraising –
Anne Gose & Tracy Mahoney
·
2 grant applications just put in to PSTA –
should hear next week
·
Wreaths – volunteers covered
o
Selling ended last Friday
o
Sold just under 300 wreaths and 90 centerpieces
§
Kids use most of the funds to offset Disney trip
§
$8,000-$9,000 raised – slightly down from last
year
o
Friday, November 16 wreaths are delivered to school
§
Must be picked up that day
o
Update from last month’s meeting: Sue Gray, BHS
Accountant will keep track of credits – not Anne this year because it is considered an ASB
fundraiser
·
Scarves – 24 scarves left from 150 ordered
o
Want to order more given interest
o
Change pattern to encourage purchases
o
Price point is at 8.75 for 150
o
Moved to order more and seconded – unanimously
approved
o
Feedback – lighter blue seems to be preferred
over navy blue, adults stick with what they have and don’t buy newest design
·
Old Uniforms
- try making a throw pillow to see if possible way to move them/make
money
o
Sell old uniforms for $10—sell at Dec. concert
o
Present the pillow option at the Dec. concert
and collect input
Uniform Fundraiser –
Edd – about 70K needed to outfit everyone
·
The need is real to upgrade to more formal look
o
drives professionalism, cool factor, makes
performances look better
o
kids will feel freer to perform – encourages
team sensibility
·
New uniform costs $450 complete
·
Mercer Island just upgraded - looking for best practices
·
Sponsorships of uniforms encouraged
·
Edd considering football banquet pitch
·
Edd shared his thoughts on how to approach
campaign
·
Edd looking to create smaller committee to
finalize plans
o
People who stepped up: Dae Eckerman, Julia Graham, Natalie Littrell,
Ali Scego, Linda Mui, Danya Hill, and Kim Irwin
·
Target December concert for first pitch
·
Consider making formal presentation around town
o
2 band students
o
2 Band Boosters members
·
Parents can network – get list of companies who
match and promote that
·
Question about competition versus integrating
marching band into BHS community
o
Edd likes current approach and wants to build
enthusiasm for what we do and how we do it
·
Get something into the Points Living Magazine –
Danya can help place article
Jazz Festival – Kate
·
Parking should be much better when construction
ends
Areas needing volunteers
·
Adjudicators room – meals, assisting prep. and
clean-up
·
PAC door monitors
·
Registration desk
·
Ticket sales
·
Sponsorships
o
Interested in getting more people volunteering
here
o
Combine uniforms into the pitch
·
Entrance fees for bands attending – consider
raising fee – other schools have
·
Do we want to try guest artist/college
bands/your kid – need to decide
·
Want to put out the ad selling kit by December concert
Other Business
None
BHS Band Booster
meeting closed at 8:17 pm
